Vacature GSMS Masters Programme assistant

GSMS Masters Programme assistant in Groningen

Education: HBO

Hours: 32 - 36 hours a week

Salary: €3.020 - €4.041

Closing date: January 25

Do you enjoy keeping things organized in a fast-paced environment? In this role, you'll be the go-to person for making sure the details are right and the schedule runs smoothly. From planning courses and reserving rooms to updating digital platforms and preparing meeting notes, you'll keep the wheels turning behind the scenes.

Job description

Within our team we are looking for an experienced programme assistant for the research programme Interdisciplinary Research in Health Dynamics, to replace a colleague during her pregnancy leave.
You are responsible for the ins and outs of the courses and communication about the study programmes with students and teachers. You work closely together with the programme manager and programme director and with the colleagues within the master office that support other master programmes. Our students come from all over the world, therefore all communication is in English.
Core activities are:

• The organization of the study programme, including planning and scheduling of courses, room reservations, and keeping the digital learning environment (Brightspace) up to date.
• Communicating with students and teachers by email and in person regarding the study programme.
• Processing of students' study results (via Progress).
• Prepare, collect and process course evaluations in preparation for meetings with the programme committee.
• Administrative processing and communication surrounding the application and admission process.
• Supporting various educational activities, such as graduation ceremonies, teacher meetings, student meetings, etc.
• Secretarial support to the management team, such as planning of appointments and meetings, taking minutes of meetings and keeping track of actions.

Working environment

The Graduate School of Medical Sciences (GSMS) of the University Medical Center Groningen (UMCG) educates and trains excellent researchers and promotes excellent research. The GSMS is responsible for all (research) master programmes and PhD (education) programmes within the UMCG. The Master team is involved in the organization of the 2-year international master's programmes, including the research master's degree in Interdisciplinary Research in Health Dynamics (IRHD).

Job requirements

The candidate we are looking for is pro-active, service-minded, well-organized and fits the following requirements:

• A relevant educational background, at least at HBO level
• Relevant working experience is an advantage
• Stress-resistant and able to find your way in a dynamic environment
• A real team player and strong communication skills
• Service oriented with a proactive attitude
• A good planner/organizer
• Strong basic computer skills, including proficiency in Excel, Word, and similar applications, with the ability to quickly and easily adapt to and learn new systems.
• Good command of English language in word, speech and writing

The UMCG has a preventive Hepatitis B policy. You may be required to build up sufficient protection against Hepatitis B before you can be appointed. Vaccination is provided by the UMCG if necessary.

What do we offer

• A contract for 32 - 36 hours/week from February 1st 2026 till September 1st 2026
• An international and dynamic working environment with dedicated colleagues in the Graduate School of Medical Sciences of the UMCG
• Supervision by and regular meetings with the programme manager
• The max salary is scale 7, depending on your education and experience. Additionally, the UMCG offers an 8% holiday allowance, an 8.3% year-end bonus. The conditions of employment comply with the Collective Labour Agreement for Medical Centres (CAO-UMC).

More information:
https://www.rug.nl/research/gradschool-medical-sciences/

For questions about the position

Any questions? Do contact us.